Board documents management is a vital part of the boardroom. It includes a number of tasks, including the safe storage and distribution of board documents, agendas for meetings and voting tools and tracking tasks and assigning the tasks to committee members. It can also ensure the compliance of governance by ensuring compliance to the legal requirements and regulatory duties.
A good board portal can improve the overall process and make it more efficient and allow directors to concentrate on their fiduciary obligations and steer the company towards sustainability over the long term. Using paper-based manual processes or electronic tools that are not designed with board management in mind forefront, can lead to issues with communication, inefficiencies, and disengaged board members.
A board portal that puts security first will secure sensitive data and allow directors to work together and collaborate securely even when they are offsite. It will notify directors about the latest papers and updates and let them search through their entire archive of electronic board documents quickly. It should allow them to save their private notes when viewing any of these papers so that if the documents have been revised, they will still have access to the information they initially looked at. It will also provide 24 hour all year round support from human beings – not only chatbots.
Directors will also be provided with a dashboard showing forthcoming meetings, their preparation activities, as well as the times they can be available for meetings. This helps directors to plan meetings that are suitable for everyone. It also allows them to quickly assess their progress on any assigned tasks to ensure they don’t miss crucial deadlines and fail to fulfill their obligations.
http://onlineboardroom.org/creating-a-company-culture-for-security-design/